School Snack/Breakfast Programs
All student nutrition programs (snack, breakfast, morning meal) receiving provincial funding for nutritious food grants must submit data to respective Lead Agencies and/or community partners. We will ask you for a monthly report and a financial report twice a year.
It is important schools keep a separate ledger to keep track of the finances for their student nutrition program!
Each month, your designated Community Development Coordinator (CDC) will send you an email reminder to submit your monthly report. It must include the following information:
1. The number of days you served a snack/meal in the previous month
Count how many days in the month you served a snack and/or meal. Deduct for PA days, holidays, etc. Only count the days that you served the food. Note: this is not the same as the number of days you prepared the food. For example, your volunteers prepare/put out food on Mondays and Wednesdays, but enough to last the entire week. Your programs is 5 days per week, not 2 days.
2. The number of meals/snacks served
= 1 meal
Imagine you ordered breakfast in a restaurant and you only got an apple. You’d think to yourself, ‘that’s not a breakfast’! But if you got an apple with toast and a glass of milk, you’d know you got one complete meal. This is how you count your breakfast: 3 items = 1 meal.
= 1 snack
Even if a child only takes one apple, two items must be available each day of your program. So if you put out 20 apples and 20 cheese strings, that counts as 20 snacks served, not 40.
3. Donations of cash or in-kind
All in-kind donations must be included in your monthly report. Did someone donate a gift card? A bag of apples? Granola bars? Paper plates? Etc. All must be listed on your report each month with a monetary amount attached to each item. And if you have done any fundraising or have received a monetary donation, include this in your monthly report.
Sample Monthly Report (Daily Tracking Form)
Two times in the school year (January and June) you will be asked to submit a financial report. This must include all the expenditures (food/supplies purchased) and money earned (grants, donations, fundraising, etc.) for your student nutrition program.